Agreements are on paper
After a meeting, nobody wrote anything down. Now a few paragraphs say what was decided and who is going to do what.
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AI meeting summaries
AI turns the recording of a meeting into a summary with action points, so agreements do not get lost.
What it is
Derec is a Dutch staffing agency for education. In a meeting, colleagues make decisions and divide tasks. Writing it all up afterwards took too much time. So nobody summarised a meeting. I built a solution in which a colleague uploads the recording of a meeting in a chat. AI writes a summary of it, in the form the colleague wants.
Aiden's chatWith Derec's AIMake a summary with action points.
Team meeting.m4aRecorded on Monday
SummaryIn the same chat
Monday's team meetingThe team discussed next week's schedule and the new vacancies.Action pointsShare the schedule before FridayGo through the new vacancies
What it improves
A summary the way the colleague wants it
The colleague writes what the summary should contain, such as action points or decisions. Then it holds only what is needed, not the whole conversation word for word.
Summarising no longer takes time
AI writes the summary based on the recording. Nobody has to write the meeting up themselves any more. That used to take too much time.
The problem
BEFORE
Meetings were not summarised
After a meeting, nobody summarised it. Writing it all up would take too much time. So nobody wrote down what had been decided and who would do what.
THE USUAL SOLUTION
Why not a word-for-word transcript
The usual solution is a transcription program that writes out the whole conversation word for word. That produces pages of text. Somebody still has to pick the decisions and action points out of them. So I chose a summary that shows straight away what was agreed.
The solution
THE RECORDING
Upload a recording in a chat
A colleague uploads the recording of the meeting and writes what kind of summary is needed. The recording can come from a phone or from an online meeting.
Team meeting.m4aRecorded on Monday
THE SUMMARY
AI writes what was agreed
One AI turns the recording into text. A second AI writes the summary from it, in the form the colleague asked for. The colleague gets an e-mail as soon as it is ready.
Monday's team meetingThe team discussed next week's schedule and the new vacancies.Action pointsShare the schedule before FridayGo through the new vacancies
THE FOLLOW-UP
Ask on and download
The summary is in the chat. The colleague can ask for a change there. Or the colleague has a Word file made of it to share.
Put the action points per person.Done. Would you like a Word file of it?Download as Word
PRIVACY
Only the colleague gets the summary
The system deletes the recording once it has been processed. The summary is only in the chat of the colleague who uploaded the recording. The e-mail holds nothing from the summary, only a link to that chat. The system sends nothing to others by itself. The colleague decides whether anyone else gets the summary.
Recording summary is readyYou can read the summary in your chat.Open your chat →
Your chatWord fileAction pointsShare the schedule before FridayGo through the new vacancies
How it works
From a recording to a summary in the chat. Along the way, two AIs do the work: one writes the meeting out, the other summarises it.
Colleague → Derec's system · A recording and a request
A colleague uploads the recording
The colleague uploads the recording in a chat and writes what is needed, such as action points or decisions. The chat confirms straight away that an e-mail will follow.With several recordings, AI writes one summary of them all together.
Derec's system → AI · transcribing · The recording
AI turns the recording into text
The first AI writes the meeting out and keeps the speakers apart. For a long meeting that takes time. So it happens in the background. The colleague does not have to wait in the chat and can carry on working.
AI · transcribing → AI · summarising · The written-out meeting
A second AI summarises it
The text goes on to a second AI. It writes the summary, in the form the colleague asked for.
AI · summarising → Derec's system · The summary
The summary goes into the chat
The summary goes into the colleague's chat, and nowhere else.
Derec's system → Colleague · An e-mail with a link
The summary is ready
The colleague gets an e-mail with a link to the chat. In that chat the colleague can ask for a change, such as the action points per person. The colleague can also have a Word file made of it.
What it runs on
- Chat interface with file uploadTakes the recording and is where the summary appears.
- Speech-to-text AI with speaker diarisationTurns the recording into text and keeps the speakers apart.
- LLM with fixed instructions (prompt)Writes the summary in the form the colleague asks for.
- E-mail notificationLets the colleague know the summary is ready.
The payoff
What was agreed in a meetingBeforeWas not written down anywhereNowIs in a summary with action points
Who writes it upBeforeNobodyNowAI, based on the recording