Easy to fill in
The old fillable PDF did not work well. Now the candidate fills in the profile through a link. That works on a phone or a computer. No login is needed.
LiveCreated for
AI business profile
AI writes a business profile of a self-employed candidate based on nine statements, so every file for the Dutch DBA Act has the same structure.
What it is
Derec is a Dutch staffing agency for education. It also places self-employed professionals at schools. Derec records for each of them how they work as a business. Derec does this to comply with the Dutch DBA Act. That way Derec can check that there is no false self-employment. I built a solution in which a self-employed candidate answers nine statements through a link. AI writes a business profile from those answers. The signed profile goes into the candidate's file.
FormFilled in by Aiden
I decide myself how I carry out my work.Yes
I set my own rate.Yes
I can make arrangements for a replacement when needed.No
Business profileIn the recruitment system
Written by AISets their own way of working and their own rate.To make agreements aboutWho takes over the work when needed.
What it improves
In the file by itself
A completed form did not reach the right systems by itself. The signed profile is now saved automatically as a PDF in the candidate's file. The recruiter gets an e-mail.
A written profile
Before, it stayed at a row of yes and no answers. Now AI turns those answers into a text about how the candidate works. The text also lists points to make agreements about.
The problem
BEFORE
A fillable PDF
For the DBA Act, Derec had a fillable PDF, with yes or no for each statement. That did not work well. A completed form also did not reach the right systems by itself.
THE USUAL SOLUTION
Why not a separate package
The usual solution is a subscription to a separate package. Such a package manages the files of self-employed workers for the DBA Act. That means an extra system with a login of its own. But a candidate's file belongs in the recruitment system. So I wanted a form that the recruiter sends from the recruitment system. The result then goes back into that same system.
The solution
THE INVITATION
An e-mail with a personal link
The recruiter sends the invitation from Carerix, the recruitment system the whole company works in. The candidate gets an e-mail with a personal link. That link only works for this candidate.
From your recruiter
Fill in your business profileNine statements about how you work.Open the form
THE STATEMENTS
Nine statements with yes or no
The candidate answers nine statements about the way they work. The statements cover, for example, who sets the rate and whether the candidate works for several clients.
I decide myself how I carry out my work.Yes
I set my own rate.Yes
I can make arrangements for a replacement when needed.No
THE PROFILE
AI writes the profile
AI uses the answers to write a short text about how the candidate works. The candidate reads that text first and then signs.
Written by AISets their own way of working and their own rate.To make agreements aboutWho takes over the work when needed.
THE SIGNATURE
Read, sign and save
The candidate reads the profile and signs it. The system keeps the signed profile as a PDF.
Business profile.pdfIn Aiden's file2 October 2026
NO VERDICT
A profile, not a score
The profile has no score, no percentage and no verdict on false self-employment. The recruiter draws the conclusion in a conversation with the candidate. AI only sees the nine answers, without a name or company details.
What AI is givenNameCompanyI set my own rate.YesI can make arrangements for a replacement when needed.No
To make agreements aboutWho takes over the work when needed.
How it works
From an invitation to a signed profile in the file: along the way, it passes through four places.
Recruiter → Recruitment system · An invitation
The recruiter sends the invitation
The recruiter opens the candidate in the recruitment system and sends the invitation from there. After that, the recruiter has nothing to do until the profile is ready.If the candidate has not filled anything in after two working days, the recruiter gets a reminder. That way no invitation is left waiting.
Recruitment system → Candidate · A personal link
The candidate gets a personal link
The e-mail has a link that only works for this candidate. No login is needed.
Candidate → AI · Nine answers
The candidate answers the statements
First the candidate fills in the trade name and the Chamber of Commerce number. Then come nine statements about the way of working. For each statement the candidate picks yes or no. The form saves every step. That way the candidate can also fill it in in parts.Only the nine answers go to AI, without a name or company details.
AI → Candidate · The profile
AI writes the profile
AI describes what the answers show together. If the candidate answered no to a statement, AI turns it into a point to make agreements about.The candidate reads the profile and answers a few more questions about the business. Then the candidate signs.
Candidate → Recruitment system · A signed PDF
The profile goes into the file
The signed profile is saved as a PDF with the candidate in the recruitment system. After that, the link no longer works.
Recruitment system → Recruiter · An e-mail
The recruiter knows it is ready
The recruiter gets an e-mail with a link to the candidate. The recruiter reads the profile. Then the recruiter goes through the points to make agreements about with the candidate.If the recruiter sends the invitation again later, the earlier answers are already filled in. A new version gets a PDF of its own. The earlier versions are kept.
What it runs on
- API integration with CarerixSends the invitation and keeps the signed profile with the candidate.
- Web form with a signature fieldOpens without a login through a personal link, saves every step and lets the candidate sign the profile.
- LLM with fixed instructions (prompt)Writes every profile in the same form, without a score or verdict.
- E-mail notificationsLets the recruiter know a profile is ready, or still open.
The payoff
Filling it inBeforeA fillable PDF that did not work wellNowThrough a link, on a phone or a computer
The completed profileBeforeDid not reach the right systems by itselfNowIs in the file as a signed PDF